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How To Save 365 Hours a Year With 10 Minutes Of Your Time

Written on by Peter- REBB Founder

I’m always on the lookout for technological advances that will help me free up my time, speed up my business and automate certain processes. Today, I want to share with you one little email time management tweak that you can add to your email account to help you free up some time.

Now, this little email time management tweak I am sharing here with you is for everyone who has a gmail account.  I use gmail account for certain tasks so this little feature comes in handy for me.  However, I’m sure that most of the other email clients have this feature in there somewhere.  So, if you use other email clients that have that feature there, I hope you’ll share it with us in the comments below.

So, let’s get started…

The feature I am talking about here is Gmail’s new “canned responses” add on.  What are canned responses you ask?  Canned Responses are, as Google puts it:

“Email for the truly lazy. Save and then send your common messages using a button next to the compose form. Also automatically send emails using filters.”

Therefore, if you are sending out a lot of emails that have the same common message, you can create a canned response and save yourself time retyping the same email over and over again.  Think this can’t save you time?  let’s think conservatively for a moment.  What if your message takes you 2 minutes to write and you write that message about 10 times a week.    That’s about 20 minutes a week or 1,040 minutes a year which turns into over 17 1/2 hours a year.

How to Set Up Canned Responses

Step 1: Open Gmail. If you don’t have a gmail account, you can create a free one here.

Step 2: Click on settings button in the top right corner of your gmail account.

Step 3: Click on the Labs tab to access the canned response tab.

Step 4: Scroll down the page until you come across the Canned Responses feature and enable it.

Step 5: Go back to your main gmail window and now, you’ll see a canned response link right under the subject line.  Click on the link and hit the New “Canned Responses” link.

Step 6: After you create a name for your response, type in a new message in the text window.  After you are done typing the message, click on the canned responses link and hit the name of your canned response message under the Save command.  Now you have a saved canned response.  Whenever you need to reply quickly to someone, you just click the canned response and your message will appear in the email.

How to Save at least 365 hours a year with Email

Here’s one last tip.  One way to really free yourself from the email time-consuming habit, add this to your gmail account.  Create a filter under the Add filter link. (I’m sure that other email clients has filters as well so you can add this trick to your own email).

Here’s what’s going to happen if you apply this filter to your mailbox.  Whenever someone sends you an email, they will automatically receive your canned response back.

Think about it, what if someone sends you a request from your site to find out how they can save their house from foreclosure.  You can send create a special email for that purpose and then create a canned message asking them for specifics about their situation or telling them how they can save their house.  Below, I’ll show you how to create the filter and an example of a canned response.

Step 1: First you need to create a canned response:

Step 2: Click the “add new filter” link at the top of the page right next to the “search the web” button.  On the next page, type in your email in the “To” filed.  Click next.

Step3: Create a filter with options you want.  make sure you add the canned response to the filter and hit, “Create filter” link.

That’s it.  So now, with this new filter, you’ll be saving a lot more than 17 1/2 hours of your time over the course of the year.  Imagine how much time you spend on reading and answering email.  If you only spend an hour a day doing email work, that translates into 365 hours or 15 days and 5 hours a year.  How is that for time management! 🙂

So, what I need you to do now is tell me your ideas for a canned response.  Answer any of the following questions in the comments below:

What would you use as a canned response?  Are you using this time management tip in your business?  How would you apply this strategy to your business?

Would you like me to do more of these types of posts?  Posts about time management?  If so, let me know in the comments below.

To Your Success,

Peter K.

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10 Comments on “How To Save 365 Hours a Year With 10 Minutes Of Your Time”

  1. EJ Harris |

    Truly Amazing! Once again you are reading my mind that will truly be a big help for me.

    Thanks

  2. Peter- REBB Founder |

    @EJ Harris

    Thanks EJ. I don’t know about reading your mind but thanks. I do my best.
    Not many people realize it but it’s the little TWEAKS that increase your business profits, your efficiency and performance.

    Good luck and let me know if you need anything.

    Peter
    Founder of REBB

  3. Robert Kim |

    Thank you for your insights, Peter. Very kind and very generous of you.

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